- The Assets Management Assistant works in close collaboration with the Operations Teams in the Country Office (CO)
Competencies
Expected Demonstration of Competencies
Core
Achieve Results
- LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively
- LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
- LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
- LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
- LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
- LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name Definition
- Business management Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Communications
- Digital asset management
- Ability to use digital asset management (DAM) systems to effectively store, share and organize digital assets such as images, videos and other media
- Administration & Operations.
- Assets management
- Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintain asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design ad run training programs, etc. on assets management and assets recording; run AP-AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports information. Formation to ensure completeness and accuracy of asset information.
- Administration & Operations
- Inventory management
- Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above.
- Business Management Operations Management Ability to effectively plan, organize, and oversee the organization’s business processes to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
- Business management Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
- Business Management
- Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs
Education
Required Skills and Experience
- Secondary education is required
- University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but is not a requirement.
Experience, Knowledge, And Skills
- Minimum of 5 years with Secondary education OR 2 years with bachelor’s degree of progressively responsible Administrative or programme/project support experience is required at the national or international level.
- Knowledge of the Administration management practice in an organization of the United Nations system or similar international organization is desirable.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is desirable
- Knowledge of handling of web-based management systems is a distinct advantage.
- Experience in Asset Management in the UN or similar International Organization is desirable
- Experience in Asset inventory and disposal Administration or Operations/Project support is desirable
Language Requirements
- Fluency in English required